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Privacy Note

PRIVACY POLICY

Name und contact of the person in charge in accordance with Article 4 Paragraph 7 GDPR
Company: Hafenlotsengesellschaft Bremerhaven
Address: Geo-Plate-Straße 1, 27568 Bremerhaven
Phone: 0471 40880
E-Mail: pilot(at)bremerhavenpilot.de

Data protection supervisor

Name: Jens Kolvenbach
Address: Möhlenhöpen 6a, 27624 Geestland / Alfstedt
E-Mail: webmaster(at)bremerhavenpilot.de

As maintainer of www.bremerhavenpilot.de we take the protection of your personal data very seriously. We consider it our primary task to maintain the confidentiality of personal data and to protect it from unauthorized access. State-of-the-art security standards and careful handling of your data ensure maximum protection of your personal data. We are liable to provisions of the European General Data Protection Regulation (GDPR) and the provisions of the Federal Data Protection Act (Bundesdatenschutzgesetz). Technical and organisational measures ensure that regulations on data protection are respected both by us and by our external service providers. For further information on privacy policies and data protection of this website please refer to the German "Datenschutzerklärung":

Information on the Collection of Personal Data
(1) Below, we provide information about the collection of personal data when using our website. Personal data includes, for example, name, address, email addresses, and user behavior. (2) When you contact us via email or through our contact form, the data you provide (your email address, if applicable, your name and your phone number) will be stored by us. The data collected in this context will be used to process your inquiries and will be deleted after the storage is no longer necessary. If there are legal retention periods, the storage will be limited accordingly.

Collection of Personal Data When Visiting Our Website
If you use our website only for informational purposes, without registering or otherwise providing data, we only collect the personal data that your browser transmits to our server. This data is technically necessary for us to display our website to you and to ensure stability and security (the legal basis is Article 6 (1) sentence 1 lit. f GDPR). The following data is involved:

  • IP address
  • Date and time of the request
  • Time zone difference to Greenwich Mean Time (GMT)
  • Content of the request (specific page)
  • Access status/HTTP status code
  • Amount of data transmitted
  • Website from which the request originates
  • Browser
  • Operating system and interface
  • Language and version of the browser software.

To store the website and the data collected about it, we use external service providers for processing. These have been carefully selected and commissioned by us, are bound to our instructions, and are regularly monitored.

Use of Cookies
(1) In addition to the data mentioned above, cookies are stored on your computer when you use our website. A cookie is a text information that is stored on your hard drive associated with the browser you are using. A cookie is either sent to the browser by the web server or created by a script on the website. Cookies cannot execute programs or transfer viruses to your computer. They are used to make the internet offering more user-friendly and effective overall.
(2) This website uses the following types of cookies, whose scope and functionality are explained below:
Transient Cookies:
This includes session cookies. They store, among other things, a so-called session ID, which allows different requests from your browser to be assigned to the same session. This enables your computer to be recognized when you return to our website. Transient cookies are automatically deleted when you close the browser.
Persistent Cookies
Persistent cookies are automatically deleted after a specified duration, which may vary depending on the cookie. You can delete cookies at any time in the security settings of your browser.
Third-Party Cookies
Third-party cookies are used in online marketing. For example, they can be used to determine browsing behavior. They are cookies set by a third party and are used to track search behavior. A typical example of this is Google Analytics.
You can configure your browser settings according to your preferences and, for example, refuse the acceptance of third-party cookies or all cookies. Please note that by deactivating cookies, you may not be able to use all functions of this website.

Rights of the Data Subject
(1) Withdrawal of Consent
If the processing of personal data is based on consent given, you have the right to withdraw your consent at any time. The legality of processing based on consent until withdrawal is not affected by the withdrawal. You can contact us at any time to exercise your right of withdrawal.
Für die Ausübung des Widerrufsrechts können Sie sich jederzeit an uns wenden.

(2) Right to Confirmation
You have the right to request confirmation from the controller as to whether we are processing personal data concerning you. You can request confirmation at any time using the contact details provided above.

(3) Right to Access
If personal data is being processed, you can request information about this personal data at any time and about the following information:

  • the purposes of processing;
  • the categories of personal data being processed;
  • the recipients or categories of recipients to whom the personal data have been disclosed or will be disclosed, particularly recipients in third countries or international organizations;
  • if possible, the planned duration for which the personal data will be stored or, if that is not possible, the criteria for determining that duration;
  • the existence of a right to rectification or erasure of your personal data or to restriction of processing by the controller or a right to object to such processing;
  • the existence of a right to lodge a complaint with a supervisory authority;
  • if the personal data have not been collected from the data subject, all available information about the source of the data;
  • the existence of automated decision-making, including profiling in accordance with Article 22 paragraphs 1 and 4 GDPR and – at least in such cases – meaningful information about the logic involved as well as the scope and intended effects of such processing for the data subject.

If personal data are transferred to a third country or an international organization, you have the right to be informed of the appropriate safeguards in accordance with Article 46 GDPR related to the transfer. We will provide a copy of the personal data that is the subject of processing. For any further copies you request as a person, we may charge a reasonable fee based on management costs. If you make the request electronically, the information will be provided in a commonly used electronic format unless stated otherwise. The right to receive a copy in accordance with paragraph 3 must not adversely affect the rights and freedoms of others.

(4) Right to Rectification
You have the right to request the rectification of personal data concerning you without delay. Considering the purposes of processing, you have the right to request that incomplete personal data be completed – including by means of a supplementary statement.

(5) Right to Erasure ("Right to be Forgotten")
You have the right to request that the controller erase personal data concerning you without delay, and we are obligated to erase personal data without delay if one of the following grounds applies:

  • The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
  • The data subject withdraws consent on which the processing is based according to Article 6 (1) lit. a or Article 9 (2) lit. a GDPR, and there is no other legal basis for the processing.
  • The data subject objects to the processing pursuant to Article 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21 (2) GDPR.
  • The personal data have been processed unlawfully.
  • The erasure of personal data is necessary for compliance with a legal obligation under Union law or the law of the member states to which the controller is subject.
  • The personal data were collected in relation to the offer of information society services as defined in Article 8 (1) GDPR.

If the controller has made the personal data public and is obliged to erase it under paragraph 1, he shall take reasonable steps, considering the available technology and the implementation costs, to inform data processors who process the personal data that a data subject has requested the erasure of all links to these personal data or to copies or replications of these personal data.
The right to erasure ("right to be forgotten") does not exist insofar as the processing is necessary:

  • for exercising the right to freedom of expression and information;
  • for compliance with a legal obligation which requires processing under the law of the Union or the member states to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  • for reasons of public interest in the area of public health in accordance with Article 9 (2) lit. h and i as well as Article 9 (3) GDPR;
  • for archiving purposes in the public interest, scientific or historical research purposes, or for statistical purposes in accordance with Article 89 (1) GDPR, insofar as the right referred to in paragraph 1 is likely to make it impossible to achieve the objectives of that processing or to seriously impair it; or
  • for asserting, exercising or defending legal claims.

 

(6) Right to Restrict Processing
You have the right to request that we restrict the processing of your personal data if one of the following applies:

  • the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data;
  • the processing is unlawful, and the data subject opposes the erasure of personal data and requests instead the restriction of their use;
  • the controller no longer needs the personal data for the purposes of processing, but the data subject needs them for the assertion, exercise or defense of legal claims; or
  • the data subject has objected to the processing pursuant to Article 21 (1) GDPR, as long as it is not yet clear whether the legitimate grounds of the controller override those of the data subject.

If processing has been restricted in accordance with the above conditions, the personal data – apart from their storage – will only be processed with the consent of the data subject or for the assertion, exercise or defense of legal claims or to protect the rights of another natural or legal person or for reasons of important public interest of the Union or a member state.
To exercise the right to restrict processing, the data subject may contact us at any time using the contact details provided above.

(7) Right to Data Portability
You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used, and machine-readable format, and you have the right to transmit those data to another controller without hindrance from the controller to whom the personal data have been provided, provided that:

  • the processing is based on consent in accordance with Article 6 (1) lit. a or Article 9 (2) lit. a or on a contract in accordance with Article 6 (1) lit. b GDPR and
  • the processing is carried out by automated means.

In exercising the right to data portability in accordance with paragraph 1, you have the right to have the personal data transmitted directly from one controller to another controller, where technically feasible. The exercise of the right to data portability does not affect the right to erasure ("right to be forgotten"). This right does not apply to processing that is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

(8) Right to Object
You have the right to object at any time, for reasons relating to your particular situation, to the processing of personal data concerning you, which is carried out on the basis of Article 6 (1) lit. e or f GDPR; this also applies to profiling based on these provisions. The controller shall no longer process the personal data unless he can demonstrate compelling legitimate grounds for the processing which override the interests, rights, and freedoms of the data subject, or the processing is for the establishment, exercise, or defense of legal claims.
If personal data are processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling, insofar as it is related to such direct marketing. If you object to processing for the purposes of direct marketing, the personal data will no longer be processed for these purposes.
In relation to the use of information society services, you may exercise your right to object by automated means, using technical specifications.
You have the right to object to the processing of personal data concerning you for scientific or historical research purposes or statistical purposes in accordance with Article 89 (1), unless the processing is necessary for the performance of a task carried out in the public interest.
You can exercise your right to object at any time by contacting the respective controller.

(9) Automated Individual Decision-Making, Including Profiling
You have the right not to be subjected to a decision based solely on automated processing – including profiling – that produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision:

  • is necessary for entering into, or performance of, a contract between the data subject and the controller;
  • is permissible under Union law or the law of the member states to which the controller is subject and lays down appropriate measures to safeguard the rights and freedoms and legitimate interests of the data subject; or
  • is based on the explicit consent of the data subject.

The controller shall take appropriate measures to safeguard the rights and freedoms and legitimate interests of the data subject, which shall include at least the right to obtain human intervention on the part of the controller, to express his point of view, and to contest the decision.
This right may be exercised by the data subject at any time by contacting the respective controller.

(10) Right to Lodge a Complaint with a Supervisory Authority
You also have the right, without prejudice to any other administrative or judicial remedy, to lodge a complaint with a supervisory authority, in particular in the member state of your residence, workplace, or the place of the alleged infringement, if you believe that the processing of personal data concerning you infringes this regulation.

(11) Right to Effective Judicial Remedy
You have the right to an effective judicial remedy in accordance with Article 77 GDPR without prejudice to any available administrative or non-judicial remedy, including the right to lodge a complaint with a supervisory authority if you believe that your rights under this regulation have been infringed as a result of unlawful processing of your personal data.

Data Processors
We use external service providers (data processors), for example, for hosting or sending newsletters. A separate data processing agreement has been concluded with the service providers to ensure the protection of your personal data.

Definitions
The legislator requires that personal data be processed lawfully, fairly, and in a transparent manner in relation to the data subject ("lawfulness, fairness, transparency"). To ensure this, we inform you about the individual legal definitions that are also used in this privacy policy:

1. Personal Data
"Personal data" means any information relating to an identified or identifiable natural person (hereinafter referred to as "data subject"); an identifiable natural person is one who can be identified, directly or indirectly, particularly by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more specific features that are an expression of the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

2. Processing
"Processing" is any operation or set of operations which is performed on personal data, whether or not by automated means, such as the collection, recordation, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction.

3. Restriction of Processing
"Restriction of processing" is the marking of stored personal data with the aim of limiting their processing in the future.

4. Profiling
"Profiling" means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements of that natural person.

5. Pseudonymization
"Pseudonymization" is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separate and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

6. Filing System
"Filing system" means any structured set of personal data which is accessible according to specific criteria, whether centralized, decentralized, or organized according to functional or geographical criteria.

7. Controller
"Controller" means a natural or legal person, public authority, agency, or other body which alone or jointly with others determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union law or the law of the member states, the controller or the specific criteria for its designation may be provided for by Union law or the law of the member states.

8. Data Processor
"Data processor" means a natural or legal person, public authority, agency, or other body which processes personal data on behalf of the controller.

9. Recipient
"Recipient" means a natural or legal person, public authority, agency, or other body to which personal data are disclosed, whether a third party or not. However, authorities that may receive personal data in the course of a specific investigation pursuant to Union law or the law of the member states shall not be regarded as recipients; the processing of such data by the aforementioned authorities shall be in compliance with the applicable data protection regulations in accordance with the purposes of the processing.

10. Third Party
"Third party" means a natural or legal person, public authority, agency, or body other than the data subject, the controller, the data processor, and the persons who, under the direct authority of the controller or the data processor, are authorized to process the personal data.

11. Consent
"Consent" of the data subject means any freely given, specific, informed, and unambiguous indication of the data subject's wishes, by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data concerning him or her.

Lawfulness of Processing
Processing of personal data is only lawful if there is a legal basis for processing. Legal basis for processing may be, according to Article 6 (1) lit. a – f GDPR, particularly:

  • The data subject has given consent to the processing of personal data concerning him or her for one or more specific purposes;
  • processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract;
  • processing is necessary for compliance with a legal obligation to which the controller is subject;
  • processing is necessary to protect the vital interests of the data subject or another natural person;
  • processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  • processing is necessary for the purposes of the legitimate interests pursued by the controller or a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject, which require protection of personal data, especially if the data subject is a child.